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6. Send them away

Use off–site storage for those files that you don't refer to everyday, but that you can't discard immediately, such as purchase orders or bank statements. This type of storage will allow you to keep your office space free of the files, but you will still have the information if you need it.

7. Think of your office as... your kitchen

Once your office is organized, you'll want to keep it that way. A major part of maintaining order is the way you approach the task. Most people have the skills needed, as evidenced by the way they handle their kitchens. People generally have very clean kitchens and offices are really no different. Food rots so you clean it up and you wipe your counters. If you can use those same skills that you already have in your office, then you'll maintain it.

To prevent future paper accumulation, treat the paper in your office as if it's perishable. Don't pile it up, telling yourself that you'll deal with it when you have time. You wouldn't do that with food in your kitchen. Make decisions on the paper immediately. Keep a recycle bin and a wastebasket next to your desk and use them frequently. Keep filtering, filing, and tossing and you'll keep enjoying a clutter–free environment.

8. Defrag your computer

How often you defrag your computer depends on the size of your hard drive, the amount you use your computer, and type of use you give it. Once a month is a good practice for most average users. Whether you decide to defrag once a month or just a few times a year, defragging can help your computer run smoother and faster.