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Full Time, All the Time

with Britt Reints

Forget the 9 to 5; the demands of a working mom aren’t limited by a time clock. Full Time, All the Time is a blog about balancing the many roles of a modern woman - and maintaining your wellbeing while doing it. I am a writer, mother, wife, sister, daughter, friend and sometimes volunteer living in Pittsburgh. Oh, and I think you look pretty today.

You can also find Britt on Twitter and at

This is how we should all schedule meetings

Categories: Uncategorized, office life


The only thing worse than attending a meeting is trying to schedule one.

If you work in one of those offices where the boss walks into a room and announces, “everyone in the sales room at 4!”, then you may simply hate meetings.  If, however, you have ever had to respond to 38 emails in an effort to coordinate one meeting between 2 or more people - you get what I’m throwin’ down.

Enter: describes itself as a “scheduling application that connects with your existing calendar.”  And that’s true.  But more importantly, is an application that completely eliminates the “does this time work for everyone? Yes! Yes! Yes! Great! Wait - no, not me, how about 3? I can’t do 3. 4:30? Ok. Are we all on board for 4:30 now then?  Wait, so we’re not doing 3 then? Did Susan respond? Yep - 6 is perfect, see you then!  Wait, is that Pacific time?” email nightmare.

If you want to have a meeting, you send a link/invitation to that suggests proposed times.  The other attendee(s) choose from the proposed times based on their own schedules, and the meeting is booked. sends everyone a confirmation AND adds it to your calendar if you have it synced.

Besides avoiding the email chain, other benefits of include:

  • getting to set up your availability ahead of time, so you can’t be asked (by someone using to attend a meeting when you’re unavailable
  • updates your availability if you add an event to your own calendar, helping you avoid doublebooking
  • the other attendees of your meetings do not have to be registered users
  • if they want to become users, it’s free

Yes, is free, and I’m not being compensated in any way for recommending it.  My only hope is that everyone in the world that may ever possibly try to schedule a meeting with me will begin using it.


Do it for the inbox.

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4 comments so far...

  • I wonder if I could get Lil’ M’s doctors on this so it would be easier to schedule appointments!

    Fortunately, I don’t do meetings. I probably should have a monthly editorial meeting, but I’d be the only one there!

    Finn  |  August 25th, 2010 at 7:07 am

  • Another one is doodle–it is a google app, also free. Works to get everyone to put their meeting availability so you can optimize times. Great easy-to-use app!

    spacegeek  |  August 25th, 2010 at 10:26 am

  • I’ve downloaded on my blackberry, but still haven’t used it. I rarely have to schedule meetings with more than one party. My biggest scheduling problem is figuring out how to schedule with my husband. We work together and we constantly have appointments and meetings and calls to manage separately, along with family functions, doctor visits, etc. I suppose could make it easier to view his schedule, but I’m wondering if there’s a better solution out there. Maybe I should try Doodle.

    Rachel Heath  |  August 25th, 2010 at 5:10 pm

  • Thanks for the post, Miss Britt! I’m so glad we could have a part in making life a little bit easier for you :)

    Since you brought up time zones, I just wanted to point out that another cool thing does is auto-adjust for time zones. So, if you’re scheduling with someone in a different time zone, when they receive the invite, they’ll see all your proposed times in their own time zone.

    @Rachel Heath

    What you can do with is share calendars with your husband (he would need a Tungle account as well). It doesn’t matter what calendar type each of you use.

    Once you’re sharing, you’ll be able to see his schedule on your BlackBerry, and overlay it with yours.

    Erin  |  September 1st, 2010 at 1:17 pm