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oh my word!!! did you quit?
what's going on? they should really follow some sort of procedure right? what about meeting minutes? do those state anywhere what's happening between you and Pres and Uber Gossiper?

Good point Pammy.



On a visit to the bank yesterday, a customer service person told me that - despite the fact that our organization requires two signatures on the checks we write- bank policy is that anyone on the signature card may come into the bank at any time to make withdrawls...just like anyone can go in and make deposits if they have the acct number. The rep provided me with several copies of the policy which I plan to use @ the upcoming meeting. She also explained that "those responsible for the account" would be held liable in the event of an overdraft or any other wackiness. The sticky part is identifying "those responsble"-Is it the current year officers, the folks who originally set up the account as a "business account", or the folks who are on the Resolution Document?



This information is significant because of the current dynamic at play within the organization--->



HorridUberGossiper (hereafter referred to as H. U. G.) REFUSED to meet me to turn in money to me a few weeks ago: There is an open and ugly dispute about having 2 PTA members count and sign off on money before it's turned in to me for deposit. (She is vehemently opposed because it can be an "inconvenience". I, of course, am strongly for it.




My view on it is this: Three PTA members (the two who count plus the Treasurer) means extra protection for the organization against funny business and even the apperance of funny business.) Well, we were speaking on the phone & she wanted to meet with me on a Friday. Truthfully, Sat or Sun is best for me but I agreed to meet and I said that I figured she would not have had time to get a second counter, so I arranged for another PTA member- who also had money to turn in- to come to my house @ the same time. She could be her second counter and vice versa if needed. Well, H. U. G. WENT OFF. She began to argue about the need for a second counter. (There's NO need, damn you!!)



I was at work so when she used profanity during the convo, I hung the phone up. I work at a place where they record! I immediately called the Vice Pres and explained what happened. The VP offered to do a conference call. It was during that call that H. U. G. stated that she would NOT be meeting me to turn in the money "on principle". The VP couldn't believe it and asked her to repeat what she said-LOL!Even though this was " a lot of casah" and she wanted it out of her possession ASAP, she felt that a second counter is not needed and she will not be meeting me and that's that.




Next thing I hear, the PRESIDENT (her friend) went into the bank that Saturday and made three deposits of varying amounts. (But wait-I was prepared to accept and deposit that money on Friday!)




Plus the following Monday, the President went BACK INTO the bank and got a check for over $3,000!!! I am thinking that particular action is connected to this: Around this same time, H. U. G. requested a check from me to pay a vendor but she did not know the amt and was supposed to get back to me asap with that info. She needed the check by the following Wednesday for an on the spot vendor payment at an event. After the "argument" we had, I still followed up with her via email about the check.("'I'm ready to write the check asap so you'll have it by Wednesday-pls tell me the amt...") I guess H. U. G. convinced her friend, the President, that the organization no longer had to go to the Treasurer for bank transactions so she walked into the bank and got herself a > $3K check not knowing if we'd be OK on it and not pausing to tell H. U. G. "Well Uhura is seeking the info to write the check-why can't we just get a check from her like we're supposed to?"




Eventually I received an email from the President saying "the check has already been taken care of"....






OK folks....


Even if we give these two a "gimmie" and say: Well ANYONE can make a deposit, so we'll excuse that action (even though the incoming cash was not properly counted and documented)....what was her excuse for going back into the bank and getting that check???





In other words, I can not be connected to funny money business and expected to keep my security clearance can I?






There's also the matter of possible inappropriate / illegal use of a tax exempt certificate by the President. (sigh)






I am keepng pristine records to include emails. But I have to admit-these ladies are making me nervous here....That's why I am thinking disassociation is the way to go.

My plan is to attend the meeting with the state representative (it's this coming Monday night), present some absolutely wonderful ideas & suggestions for procedures about how to run the Treasury backed with documentation from the financial guide I found on their website, not advocate or argue too strongly one way or another for any one procedure or suggestion, present some great info about a free way the bank developed to pursue bad checks, use the overhead projector to demo a great spreadsheet I created which yields up tp the minute info about profits and expenses....and then quit.

Wow! I don't even know what to say. It would be easy to tell you to "stick it out" as a lesson for your children, but at the same time, I don't think I'd put up with another minute of that. Worse, do they have enough gossip power to make your child's school days uncomfortable? I can't believe grown women would behave that way. Here's all I can suggest:
1) document everything (including nasty comments.) in a small notebook. Let the other officers watch you take notes as they spew out their nastiness. (I actually used this technique when I worked for two crazy bosses. They couldn't refute anything because I had it in writing. It also made them keep their mouth shut.) Plus this will help you at the state PTA meeting.
2) Attend the meeting with the state PTA. Bring your notes just in case. They are likely more than aware of this monster's behavior. Hopefully-- eventually, it will catch up to her. Even if you quit, you have done your job to the best of your ability and let others know of this unacceptable behavior.
3) Quit--walk don't run. Let them see how they handle the job without a treasurer. No one needs to put up with such crap! Just be sure you take the highest road possible, so they have nothing to stand on when they complain about you.
4) Watch your back just in case their inappropriate behavior continues or spills onto your children.

Good luck. Very sad

Mandy: LOL!